A Group Scheduling Tool That Works for Everyone

Cross-organization and cross-platform scheduling that does the heavy lifting for teams who book recurring meetings with other teams.

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Young woman with brown hair wearing pink headphones and a teal sweater working on a laptop.

Event attendee list showing Dale Monticello and Grace Smith as available with shared availability dates in November 2026.

Plan Group Meetings, Without the Headwinds

Group Scheduling for B2B Relationships

No More “When are You Free?” Emails

Gone are the email threads or meeting polls used to find everyone’s availability. Start the conversion knowing when people are available or book a meeting when everyone is available.

Overlay schedules to find mutual availability

Attendees can share their schedule for free

Stop receiving or sharing schedules at any point

Schedule view showing days of the week and blocked time slots for Jordan Kim with email and add availability button.

Schedule Syncing, Not Schedule Linking

Everyone's Schedules in a Singular View

It doesn’t matter what calendar provider your contacts are using, add them to your availability calendar and see the shared openings in one simple view.

Event details are always kept private

Compatible between Google & Microsoft Calendars

Focus on mutual availability, not booked meetings

Shared availability for Jordan Kim, Kai Thompson, and Zara Singh with meeting slots Aug 17-20, 2026.

Instant Availability for Recurring Groups

A Better Shared Availability Experience

Groups let you find availability with people that you regularly schedule meetings with even if they’re outside of your organization or team.

Create unlimited, fully editable groups

Add anyone from your OrcaCal contacts

Include people from external teams

List of groups with members and add buttons: Underwater, Deep Current Marketing, All Hands, Porpoise Design Team.

Scheduling Links and Contact Connecting

Schedule & Connect At The Same Time

Let clients decide when to meet with you while viewing shared availability. Configure links to add event attendees to your contacts so connecting new contacts is a breeze!

Flexible Configurations support you scheduling needs

Event bookers can view your shared availability

Add event attendees to your contacts

Scheduling interface for a 30-minute virtual intro call with Jordan showing available time slots on March 19.

Preferred Availability

Instantly Find the Best Time to Meet

Instead of scanning through all availabile, let OrcaCal do the heavy lifting with preferred availability. Over time, OrcaCal recognizes your patterns and offers suggestions that make booking a breeze.

Suggests you and your guests' favorite times to meet

Instantly book a meeting that everyone will love

Provide feedback to dial in your preferences

Notification stating favorite meeting times based on past months are weekdays after lunch from 1:00pm to 3:00pm, followed by a list of preferred availability with dates and 1:00pm to 3:00pm time slots on August 17, 18, 20, and 21, 2026.

Everyone has Time for These Features

Mon

Tue

Wed

Time-Zone Awareness & Visibility

Automatically handles time zones, showing everyone's availability in their local time.

Cross-Organization, Cross-Platform

Compatible with calendars using Google, Office365, Outlook, Hotmail, and Live accounts.

Privacy First Schedule Sharing

Calendars are shared as a free/busy schedules and sharing can be turned off at any point.

Save Repeated Meeting Groups

Save the groups of people you regularly schedule with and view all their availability at once.

Free For Attendees

Your event attendees don’t have to pay for OrcaCal to get the benefits of using it.

One Time Sharing Requests

Send one request with your attendees and then schedule with them forever (until they stop sharing).

We Do the Planning, You Attend

Try OrcaCal Free for 7 Days

Connect your contacts just once and then view shared availability and book meetings with them. No more endless email threads just to plan one group meeting.

Cancel anytime

Google & Microsoft calendar compatible

Unlimited calendars, contacts, & groups

Start 7-Day Free Trial